One Platform for Real-time Fuel, Cash and Stock Control Across Retail Newtworks
FuelKPI brings your forecourt, packed products, stock and staff sales into one live view — from a single pump to a regional network.
Works on any smartphone. No pump automation required.
14,280 L
UGX 2.4M
−0.3%
The gaps automation alone never closes
Automated pumps tell you what went through the nozzle. Everything else — packed products, who sold what, what is left on the shelf — stays invisible to head office.
Packed product sales are invisible
Pump sales are trackable. But lubricants, LPG and shop items sold at non-automated stations never reach head office reliably — you only see what the station chooses to report.
“The gap remains in terms of packed products — the sales that happen at the station. How do we track it?”
Incentives reward the wrong people
Sales are reported at station level, so a strong attendant’s numbers get split across the whole team. The person pulling the effort loses; the incentive stops working.
“The sale was done by one attendant who’s the only one pulling in the effort — how are we sure the correct people are rewarded?”
Stockouts you discover on a site visit
A station runs out of an SKU for weeks. The people on the ground know — but the information never trickles up, and the lost sales never show in a report.
“You visit a station and find they’ve been stocked out of a particular SKU for a while — the people there know, but it didn’t trickle through.”
No visibility by sales channel
Was that lubricant sold on the forecourt, in the service bay, or by a field team in the trade? Without channel tags you can’t see which channel actually moves product.
“On lubricants I have three channels I want to track: the forecourt, the service bay, or outside the forecourt.”
Every sale, every SKU, every attendant — accounted for
Attendants report their own sales. Managers approve. You see everything.
Each attendant logs their packed product sales from any smartphone — their own or the manager’s, using their own credentials. The station manager gives second-level approval at cash-up, and the confirmed sale lands at head office instantly.
- Personal accountability — no more splitting one attendant’s sale across the team
- Manager approval tied to cash received, so reported sales match money
- Incentives paid on verified, per-person numbers
Know every SKU’s level before the station has to tell you
Live per-SKU stock for every station, with reorder points you set. When a level crosses its threshold, head office is alerted and a purchase order can be pre-empted — before the stockout, not weeks after.
- Reorder alerts and auto-suggested purchase orders per station
- Stockout tracking — see how long an SKU has been out and what it cost you
- Pre-determine and push orders to stations from head office
Track the channel on every lubricant sale
Every packed product sale is tagged at capture: forecourt, service bay, or field sales. See which channel moves product at each station, and run channel-specific targets and incentives.
- Channel filter on every report and dashboard
- Field-sales day trips captured with the same accountability as the forecourt
- Works alongside your existing ERP fuel reporting — no rip and replace
From the pump to head office in three steps
Attendant logs the sale
On any smartphone, with their own login — fuel or packed product, tagged to a channel. Shared devices work too.
Manager approves at cash-up
Second-level approval confirms the sale against money received. Stock decrements automatically.
Head office sees it live
Verified sales, stock levels and variances on one dashboard — with alerts before problems become losses.
Eight modules. Start with what hurts most.
Configure only what you need today — from a single station with one pump to a regional network across countries — and switch on more as you grow.
Forecourt management
Pumps, nozzles, shifts, calibration, deliveries and cash reconciliation — every litre accounted for per attendant, per shift.
Wet stock management
Tank dips, reconciliation, leak and shrinkage alerts, evaporation analysis and variance you can act on.
Inventory & procurement
Lubricants, spares and store stock with reorder levels, expiry tracking, purchase orders and 3-way match.
POS & retail
Packed product sales captured at the till or on a phone — priced, discounted and tied to the attendant who sold.
Finance & accounting
Journals, AR/AP, bank reconciliation, VAT and per-station profit & loss without the spreadsheets.
Fleet & credit customers
Fleet accounts, vehicle limits, PIN-verified fueling and automatic invoicing and statements.
HR & shift management
Attendance, shift handover, cash accountability and commission-ready sales per staff member.
Enterprise BI & analytics
Live dashboards, station heatmaps, demand forecasts and stockout predictions across your network.
See your stations the way we do — in a live demo
We will tailor the demo to your exact pain points: packed products, attendant incentives, stock levels and channels. Onsite in Kampala or online.
Book a demo